Log Retention Policies provide a transparent way to manage the archiving frequency of your Record Audit Logs on a per log-type basis. When logs are automatically 'archived', they are consolidated into files which are saved as zip files in a secure admin only section within the document library.
Out of the box settings
Out of the box there are 5 log-types, they have the following settings (Max Days & Max Records show upper limits):
Name | Type | OOTB Days | Max Days | Max Records |
Alert Log Entry Retention Policy | Alert Log Entry | 180 | 365 | 10,000 |
Log Entry Retention Policy | Log Entry | 365 x 3 | 365 x 5 | 5,000,000 |
Managed Object Log Entry Retention Policy | Managed Object Log Entry | 365 x 3 | 365 x 5 | 5,000,000 |
Security Audit Log Retention Policy | Audit Log Entry | 30 | 90 | 100,000 |
Workflow Run Log Entry Retention Policy | Workflow Run Log Entry | 30 | 90 | 100,000 |
Log Retention Policy Administration
In addition to configuring the OOTB audit settings, additional retention policies can be specified for specific audit types. The Administration screen for Audit Settings is located: Administration > Settings > Retention Policies. Any additional retention policies will inherit upper-limits from the policy they derive from.
Retentition Policies Administration: The columns 'Maximum days' and 'Maximum records' show the current settings and can be adjusted from a minimum of 1 (day / record) up to the maximum for the policy type.
Viewing Archived Logs
Archived logs are stored indefinitely and Administrators can view them via the Document Library which is located: Documents > Document Library > Purge Backups. The Purge Backup files can be identified by purge date and log type, and downloaded by clicking on the file name. Downloaded log files can be opened with any 'zip' utility. To protect the integrity of the archived logs, the 'Purge Backups' folder can only be written to by the system and can be treated as a source of the truth.
Viewing Archived Logs: Archived logs are stored indefintely in the documents library as zip files and can only be accessed by Administrators.